1. Add the agreement and its owner
Start with the operational facts: agreement name, vendor, category, owner, expiration date, notice period, cost cadence, auto-renew status, and supporting notes. The register is designed for software, cloud, support, warranties, certificates, domains, telecom, managed services, and infrastructure agreements.
2. Separate expiration from the decision deadline
An agreement that expires on December 31 with a 90-day notice period does not give you until December to decide. The practical deadline is October 2. My Renewal Desk calculates that date and uses it throughout the queue and calendar.
3. Set the attention window
The attention window controls how early upcoming decisions appear on Overview. Use a window that matches the time your organization needs for usage review, stakeholder input, negotiation, replacement planning, and procurement.
4. Review exposure and record the outcome
Overview annualizes recurring costs, isolates agreements that renew automatically, and shows the next twelve months of renewal exposure. When a renewal completes, record the new expiration date, cost, and decision note to preserve history.
5. Keep a durable JSON backup
Records live only in IndexedDB for the current browser profile and web origin. Export JSON from Portability after meaningful changes and store the file somewhere durable. Restore that file to move the complete workspace to another browser, profile, device, or web origin.
What the workspace does not do
My Renewal Desk does not send reminders, upload documents, synchronize between devices, create accounts, or store records on a server. CSV is useful for spreadsheet exchange, but JSON is the complete backup because it includes history, lists, settings, and integrity metadata.
Continue with the guide that matches the problem
- Set up an IT renewal management operating model
- Track notice periods and decision deadlines
- Build a software renewal calendar
- Prepare SaaS renewal decisions
Frequently asked questions
What does My Renewal Desk track?
My Renewal Desk tracks your IT renewals in one place, so you always know what is coming due and when.
Is My Renewal Desk really free?
Yes. My Renewal Desk is free IT renewal management software — free to use, with no paid tier between you and your renewal dates.
Do I need to install anything?
No. My Renewal Desk is web-based, so you work in your browser. There is nothing to install and nothing to maintain.
How does it remind me before a renewal?
My Renewal Desk does not send reminders — instead, your renewal dates and decision deadlines live in one dashboard, so renewals stop slipping past unnoticed.
Who is My Renewal Desk for?
Anyone responsible for IT renewals: internal IT teams, MSPs managing client contracts, and solo admins alike.
How is this different from tracking renewals in a spreadsheet?
Spreadsheets go stale the moment someone forgets to update them. My Renewal Desk is a web-based tool built for one job: keeping every IT renewal date in one current, visible place.
Do I need a credit card to get started?
No. The software is free, so there is no payment step and no card required to start tracking your renewals.